Guidelines for Poster Preparation and Presentation 

The posters are a visual presentation of the research project described in the submitted abstract.  Below are some guidelines for presenters to use while preparing, and subsequently presenting, their posters.

1. Posters should be no more than 36" in height and 48" in width.

• The poster boards for displaying posters will be provided by VAS.
• Please note that poster boards of this size will accommodate a poster that was printed as a single page in landscape mode and with dimensions less than or equal to the 36" in height and 48" width size of the poster boards.

2. The Title of the Proposed Project, Names of Student Applicant(s) and Mentor(s), and Institutional Affiliation should be indicated at the top of the poster.

3. The Body of the poster might include the following information:

• Purpose of Project: state the objective of the project, the question being asked or the hypothesis being tested 
• Background Information: summarize existing published information.  You may include results of relevant preliminary studies.
• Research: present the experimental design or study design/plan.  
• Results: include the type(s) of data you colleced, data analysis, and how you interpret the expected data.

NOTE:  The information in the body of the poster should be organized so that the sequence is easy to follow.
For example, the different components could be in separate panels or could be numbered.
Alternatively, arrows could be used to indicate the sequence of the different components.

4. Poster should be set up at the meeting site between ~9:00 am.  Details will be provided in advance of the meeting

• Upon arrival at the meeting, ALL undergraduate poster presenters and their mentors should first check in at the Check-In and Registration Area and then proceed to the poster display location.  All posters should be mounted on the assigned poster board by the beginning of the poster session.  All posters should remain in their assigned locations until the conclusion of the afternoon session.

5. Evaluation of posters by a team of judges will take place at a posted time.

• During this time several judges will meet with the student poster presenters at each poster.  The poster presenters should be prepared to give a very brief summary (no more than 5 minutes) of their research and poster and then respond to the questions asked by the judges.

6. Announcement of the award winners will be made at the awards ceremony.

7. Poster presenters should remove their posters from the poster boards following the conclusion of the afternoon session.